Melody Buba, May 6, 2025
POOL RULES 2025
Also available at https://ashlandconservancy.connectresident.com/
Purpose
These procedures and regulations have been approved by the Ashland Conservancy Homeowners Association (HOA) Board of Directors for the welfare and safety of all members and their guests using the swimming pool facility.
Responsibility
1. Members are responsible for the actions and behavior of all members of their household and their guest(s).
2. Any member who allows the use of their personal identification/access by other persons will have access revoked for the remainder of the annual pool season for all residents in their household.
3. Any member who fails to follow the pool rules will have access revoked. The length of time will be determined by the HOA Board of Directors and discussed with offenders and/or the guardians of minors.
4. All persons using the HOA pool do so at their own risk. The HOA assumes no responsibility for any accident, injury or lost, damaged or stolen property to any individual in connection with such use.
5. Members have the responsibility to:
a. Follow the instruction of, and cooperate with, the Pool Manager, Lifeguards and HOA On-Site Manager;
b. Observe the regulations outlined herein.
6. The HOA Board of Directors, acting through the On-Site Manager is responsible for the general administration of the swimming pool contracts and programs.
7. The Pool Manager has full responsibility for the operation of the pool facilities and is directly responsible to the HOA Board of Directors and Pool Committee through the On-Site Manager. The Pool Manager is specifically responsible for:
a) Control of the admittance of members/guests to facility;
b) Enforcement of these regulations;
c) Maintaining order;
d) Cleanliness of the facilities;
e) Supervision of the lifeguards;
f) Reporting injuries immediately upon occurrence to the On-Site Manger;
g) Member/Guest sign in to CellBadge for attendance records;
h) Administering basic swim tests to non-swimmers;
i) Performing other duties as described in the Pool Management Company contract.
Pool Restrictions
1. Members must be an Ashland Conservancy member in good standing, which means that HOA dues are current.
2. Lessees or Renters may be granted privileges of the member by the owner submitting an “Owner Pool Amenities Transfer Form” to the management office. Form located at: https://ashlandconservancy.connectresident.com/
3. Members 12 years and older may be admitted to the pool unaccompanied by an adult. If they wish to swim, they must pass the swimming test. The pool manager or a designated lifeguard will administer the test. Children who do not pass the test must have a parent/guardian present and will be restricted to swimming in the shallow end of the pool. The test will include having the child swim the length of the pool and tread water for one minute.
4. Members under the age of 12 must be accompanied and supervised by a member or approved guest who is at least 16 years old.
5. Baby pool use:
a. Children must be accompanied by an adult and 5 years of age or younger;
b. Lifeguards are not on duty at this pool;
c. Only children 5 years of age or younger may use pool during 15-minute breaks.
Pool Admittance:
Eligibility Member/Resident
1. CellBadge registration and verification is required for admittance to the pool.
2. Register at: https://CellBadge.com/Ashland/
3. Each resident 2 years and older must be registered in CellBadge for admittance.
4. Live- In family members including; live in grand-parents, adult children, exchange students and summer daycare providers must be registered in CellBadge as a family member to avoid guest pass fees.
5. Each resident must check in and out with the lifeguard/or designated personnel upon entering and exiting the pool.
6. All residents and guests are required to assess the ability of each person entering the facility and to identify non-swimmers. A non-swimmer is a person that cannot swim25m and tread water for 1 minute. At the discretion of the Pool Manager, a basic swim test will be administered to persons unable to demonstrate swimming proficiency. Non –swimmers must be supervised and one – arm’s length from their parent or guardian at all times.
7. Swimmers of any age may be asked to perform a skills test at the discretion of the lifeguards, pool management and association staff.
Eligibility Guests
1. Only HOA members may purchase guest passes in Connect
2. Guest passes are added to a member’s CellBadge account and deducted at check-in to the pool by the lifeguard
3. Guest must be accompanied by a valid resident with approved access
4. Each guest must check in and out with the lifeguard/or designated personnel upon entering and exiting the pool
5. A maximum of five (5) guests per family, per day will be admitted
6. Guest pass fee; guest visit $6.00
7. Guest fees are non-refundable however; do not expire
8. Guest(s) must be accompanied by a resident who is at least 15 years of age or older, or a guest 15 years of age or older may accompany a resident who is under 15 years old. The resident must remain with the guest at all times.
Pool Use
Health and Safety
1. Lifeguards may restrict or deny entry to the pool if the facility is at capacity.
2. Glass containers are prohibited throughout the entire pool facility.
3. Individuals with the following are prohibited from swimming in the pool: bandages, open sores, skin abrasions, colds, coughs, and extremely inflamed eyes or infections. Germs can spread to other swimmers in the water.
4. Children in diapers must wear water-tight, waterproof pants over them if they use the pool. Parents should bring proper “swim diapers” to the pool facility. Prince William County (PWC) Health Department rules require that the pool be closed immediately and thoroughly cleaned when it becomes contaminated with human waste. Parents who have been warned for incidents for sanitary reasons causing pool closure will be evicted from the pool premise and referred to the Board of Directors.
5. When weather, health or safety conditions warrant, the pool facility will be cleared and may be closed at the discretion of the Pool Manager. The pool will be closed for 45 minutes after the last sighting of lightning and 30 minutes after the last sound of thunder.
6. Safety requires a 5-foot clearance around the pool.
7. Pets are not permitted inside the pool facility.
8. Trash should be discarded in the appropriate trash receptacles.
9. Lifeguards will clear the pool once an hour for 15 minutes. A 15-minute rest period for pool patrons will be observed every hour in the main pool. During this break, a lap swimming only lane will remain open. Lap swimming is actively moving from one side of the pool to the other, either swimming or walking. No sitting on the edge of the pool with feet in the pool will be allowed.
10. Diving is limited to designated areas and no diving from the poolside is allowed in the shallow areas of the pool. Only people who demonstrate proficient swimming ability can dive. Individuals wearing lifejackets or other flotation devices will not be permitted to dive.
11. Water toys and inflatable balls may be used only with the Pool Managers permission and when 25 or fewer patrons are in the pool.
12. Flotation devices are prohibited from use. Prohibited items include non-approved Coast Guard water wings and life jackets, noodles or other non-certified flotation devices. If a patron requires the assistance of a flotation device, that patron must notify the Pool Manager on duty of the need for use upon each visit to the pool.
13. Inner tubes, rafts and air mattresses are prohibited.
Pool Conduct
1. Appropriate bathing attire will be worn when using the pool.
2. Running, pushing, wrestling or causing undue disturbances within or about the pool facilities will not be permitted.
3. Alcoholic beverages are not permitted in the pool facility and intoxicated persons will not be admitted to the pool.
4. This is a tobacco free facility; no smoking or smokeless products allowed on the premises.
5. Spitting, spouting of water, blowing of the nose, etc., into the pool and on the deck is prohibited.
6. Deliberate and willful destruction and damage to Ashland Conservancy property (to include signs, furniture, etc.) will be charged to the responsible member and pool privileges of the offender will be revoked.
7. Loud, abusive, offensive or profane language will not be tolerated.
8. Electronic devices will be permitted with the use of headphones or kept at a low volume so not to disturb other members. Radio use may be revoked at the discretion of the Pool Manager.
9. Unsafe play, disruptive behavior and/or activity that endangers the safety of others is not permitted and may result in removal from the pool.
10. No prolonged underwater swimming, breath-holding or games, including such behavior will be allowed.
Pool Enforcement and Disciplinary Actions
1. The Pool Manager and/or Lifeguards have been given the full authority to revoke access of individuals who violate any of these rules and regulations.
2. Any person found violating the rules and regulations will be referred to the On-Site Manager or Board of Directors. Violators may be suspended or barred from the pool facility for 1-3 days for the first offense, one month for the second and the remainder of the pool season for the third.
3. PWC Police assistance will be obtained to remove any individual/s from the premise who is unruly or refuses to leave the facility after being directed to do so by the Pool Manager or the On-Site Manager.
Major Infractions
1. Failure to comply with the rules and regulations approved by the Ashland Homeowners Association Board of Directors or any part thereof, will be considered sufficient cause for member to be denied use of the pool by the Pool Manager and/or Pool Committee for a specified time.
2. Any person deliberately damaging pool furniture or pool structure, posing a serious safety hazard, being physically abusive or committing an illegal act will be automatically suspended until such person has met with the Pool Manager and Pool Committee regarding length of pool suspension.
3. Any person being verbally abusive or using profane language will be immediately ejected for 3 days, an Incident Report will be written and kept on file. Depending on severity of incident a meeting with the Pool Manager, Pool Committee, and On-Site Manager may follow for further length of suspension.
4. If in such a case where an individual has been asked to leave the premises and refuses to do so, said individual will be deemed trespassing and Prince William County Police will be contacted for assistance with their removal from the pool premises.
Minor Infractions
1. Any violation of a pool rule or regulation is considered an infraction.
a. 1st Infraction – receive verbal warning
b. 2nd Infraction – 15-minute timeout/benching, location to be indicated by Lifeguard (e.g., on deck beside the lifeguard’s chair) *
c. 3rd Infraction – Pool Manager assesses whether infraction warrants 1–3-day suspension, and an Incident Report will be written (to include person’s name, address, and phone number).
*In lieu of a 15-minute timeout/benching, the person may elect to leave the pool for the remainder of the day. In doing so, that person will forfeit the right to return the following day.
2. 1st Ejection – The Pool Manager will eject the individual for 1 -3 days.
3. 2nd Ejection – 1 month suspension from the pool. Household will be notified by letter from the Pool Committee and On-Site Manager.
4. 3rd Ejection – The Pool Committee will review the Incident Reports, and will advise Board of Directors the suggested length of suspension, which could result in the loss of pool privileges for the entire season.